1. Run the centre
Locations, classes, students, teachers, and invitations — including a shared classroom tablet if you keep one iPad in the room.
What we offer
Six things DailyDotKids does for your centre
If you own or run a daycare, this is the product. Everything else on this page is detail.
2. Capture the day
Teachers check children in and out, log meals, naps, photos, and notes in a few taps, and clock in for their shift.
3. Keep parents informed
Families see the day’s updates, photos, daily reports, and your bulletins on their phone.
4. Keep staff and child files
Store immunizations, consents, CRCs, first aid, and certificates per child or staff member. We remind you before dated credentials expire.
5. Track tuition — not collect it
Set monthly fees for the whole daycare, a class, or a child. Send invoices and record Interac. Parents still pay you directly. We are not a payment app.
6. Alert the right people
Push notifications for classroom updates, clock-in, and invoices. Email for invitations, PINs, and credential reminders. Invoices are not emailed.
We do
Use DailyDotKids for this
- Daily classroom records and parent communication
- Staff hours you can review in the Admin app
- A document vault with expiry reminders
- Tuition invoices and Interac tracking
We do not
These stay out of the product
- We do not take or process parent payments
- We do not make your centre licensed or certify you as compliant
- We do not email invoices or the classroom activity feed — those stay in the apps
Not yet
We are building these
- A full licensing-visit pack (attendance register, staff-hours file, emergency-contact list)
- In-app parent consent tracking
- Fire-drill / safety logbook and a policy library with staff acknowledge
See the roadmap below for what we are building next.
Getting started
How a free pilot works
Register on this site. We email you, set your centre up, then you invite staff and families.
1. Register on this site
Use the signup form with your centre name, city, and province. It emails us. We reply to walk through whether it fits.
2. We set you up
We create your daycare in the Admin app and help you add locations, classes, teachers, and children.
3. You invite your people
Teachers and parents join with an invitation from you after we set up the centre. Optional: one shared tablet in the classroom.
Free pilot — Canada
Register your childcare centre
Licensed centres in every province and territory can apply. Fill the form. It emails our team, and we contact you to set up DailyDotKids.
This is not an app login. After we create your centre, you invite teachers and parents from the Admin app.
- Open to centres across Canada, not only British Columbia.
- No special invite needed to send this form.
- We reply by email, then you invite your people.
Signup form
We reply to the email you enter here.
Thanks — we got it
We will email you at the address you provided to set up your centre.
How it is set up
Three apps: you, your teachers, your families
You run the centre from the Admin app. Teachers log the day from a phone or a shared classroom tablet. Parents follow along on theirs. After we set up your centre from the website form, everyone joins with an invitation.
Your Admin app
Run locations, people, and the day from one place
This is the owner and director app. Set up the centre, invite staff and families, review hours, and send announcements — without a pile of separate spreadsheets.
- Multi-Location Management: Create locations, organize classrooms and age groups, and manage rosters across every building.
- Enrollment & Rosters: Add students and teachers, assign them to classes, and keep parent contact and emergency info on file.
- Category Configuration: Customize activity types — meals, naps, check-in/out, photos, notes, and more — for your centre's workflow.
- Bulletins & Daily Reports: Send targeted announcements to families and print generated daily-report PDFs.
- Staff Time Logs: Review teacher clock-in and clock-out records across your team, with outlier session highlighting.
- Invitation Onboarding: Invite teachers and parents with secure codes — no manual account setup required.
Your Teacher app
Teachers log the day in a few taps
Staff check children in and out, record meals, naps, photos, and notes from the class roster, then clock their own hours. Parents see those updates automatically — teachers do not need a separate message to each family.
- 3-Tap Activity Logging: Log meals, naps, bathroom breaks, photos, moods, and notes in seconds — for one child or in bulk.
- Check-In & Check-Out: Record child arrivals and pickups through configurable activity categories, including who picked up.
- Clock In & Out: Teachers clock in before logging activities; directors review staff time logs from the admin dashboard.
- Daily Reports: Generate summarized end-of-day reports for individual students or your whole class, and browse report history.
- Class Roster at a Glance: See allergies, parent notes, and emergency contacts right on each student's card.
Your Parent app
Parents see the day without extra work from you
Families get the activity feed, photos, daily reports, and your bulletins on their phone. They also see invoices and can mark Interac sent — they still pay you outside the app.
- Live Activity Feed: Follow teacher-logged updates throughout the day, organized by date with photos, moods, and notes.
- Daily Reports: Review summarized end-of-day reports by category — meals, naps, activities, and more — with timestamps and photos.
- Photo Moments: View activity photos from the classroom and update your child's profile picture anytime.
- Bulletins & Announcements: Read director and admin announcements in-app, with PDF and image attachments and read/unread tracking.
- Multi-Child Profiles: Manage allergies, emergency contacts, and other details for every child linked to your account.
Tuition reporting
Set fees, track invoices, and get alerts — without becoming a payment app
DailyDotKids is not a payment platform. We help owners set monthly tuition, send invoices, record Interac payments, and keep parents informed. Families still pay the centre directly.
Fees at every level
Set a monthly amount for the whole daycare, then override by location, class, or child when a family needs a different rate.
Invoices & yearly receipts
Invoices are created for the next month and can also be sent one-off. Print PDF invoices and a yearly child-care expense receipt from recorded invoices — useful for records, not a tax form.
Interac tracking & alerts
Parents see Interac instructions, tap when they've sent payment, and you confirm in the Admin app. Push alerts cover new invoices, payment submitted, approved or rejected, reminders, and overdue balances for owners.
Notifications
Push and email alerts — and when we send each
Families and staff hear about the day in the app. Email is reserved for invitations, credentials, and compliance reminders that should still arrive if the phone is off. Billing invoices are push-only — we do not email them.
Push notifications
In the apps
- Parents: new activity, photo, bulletin, and daily report ready
- Parents: new invoice, payment reminder, Interac approved or rejected, yearly receipt shared
- Admins: teacher clock in/out, long clock-in sessions, and new waitlist entries
- Admins: parent marked Interac sent, and overdue tuition
- Teachers: student info updated, and class reassignment (on a personal phone, not a shared tablet)
- Everyone with vault on: credentials expiring or expired; teachers also get missing-ECE reminders
Each person can turn individual push types on or off in Settings.
In the inbox
- Invites: teacher, parent, admin, and owner invitations (and resends)
- Account: password reset, device PIN, vault PIN, and account-deletion codes
- Teachers: class reassignment
- Vault: credential expiring or expired, plus a weekly missing-ECE digest for owners
We do not email classroom activity feeds or tuition invoices. Those stay in the apps as push alerts.
Data safety
Built to protect children's and staff information
Daycare records include health details, emergency contacts, and credentials. Centre records are stored in Canada. We encrypt sensitive fields in the database, encrypt vault files at rest, and hash passwords and PINs so they are never stored in plaintext.
Stored in Canada
Your centre’s records — the database, classroom photos, and vault files — are hosted in Google Cloud in Montreal. Push and email alerts may travel through the networks that deliver them to phones and inboxes.
Encrypted in the database
Allergies, dates of birth, emergency contacts, activity notes, daily-report PDFs, phone numbers, and vault document details are encrypted at rest with AES-256 before they are stored.
Encrypted vault files
Immunization records, consents, CRCs, certificates, and other vault uploads are stored as encrypted files — not as open documents on disk.
Hashed passwords and PINs
Account passwords, vault PINs, and shared-tablet PINs are one-way hashed. We cannot read them back, and a database copy is not enough to log in as a user.
Honest roadmap
What we support today — and what we're building next
DailyDotKids is live for classroom work, compliance documents, and tuition reporting. A few licensing workflows are still on the way. We keep this list current so centres know what is ready versus planned.
Available now
In the apps today
- Three connected apps, invitation-only accounts, and shared classroom tablets
- Daily logging, check-in/out, reports, bulletins, and staff time logs
- Compliance vault, expiry reminders, tuition reporting, and push/email alerts — covered in the sections above
Coming next
On our roadmap
- Parent consent workflow — families acknowledge or complete forms in-app; admins see who is still missing paperwork
- Fire drill & safety logbook — dated facility logs per location for drills and internal safety records
- Policy library — centre policies in one place, with staff read-and-acknowledge tracking
- Licensing visit export — printable or downloadable record packs for inspections
Until these ship, centres continue to keep those records in their existing files. Pilot partners help us prioritize what to build first.
Questions owners ask
Short answers before you email
How do I register my centre?
Fill the signup form on this page or on the register page. It emails us. We contact you. Licensed centres anywhere in Canada can apply.
Is this only for British Columbia?
No. The product is the same in every province and territory. Licensing rules are local — see the Compliance page for official government links.
Is the pilot free?
Yes — for a limited number of centres. There is no setup fee. If we later offer a paid plan, we will talk with you before anything is billed.
Do you take parent payments?
No. Parents pay you directly, usually by Interac. The apps track invoices, who marked payment sent, and whether you confirmed it.
What devices do we need?
Admin, Teacher, and Parent apps are on the App Store and Google Play. Teachers can also share one classroom tablet and switch with a PIN. Register your centre here first — downloading the app is not an account.
Does this make our centre licensed or compliant?
No. You remain responsible for your licence. DailyDotKids helps you keep records and reminders; it does not certify you.
Where is our data stored?
Centre records — the database, photos, and vault files — are hosted in Google Cloud in Montreal, Canada. Push notifications and invitation emails may travel through the services that deliver them to phones and inboxes.
How do teachers and parents get accounts?
After we set you up, you send invites from the Admin app. They join with a code. This website form is only for centre owners registering a pilot.